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Next Registered Shoot:  The Queen Jean at High Desert Sporting Clays on Saturday and Sunday, July 12 and 13, 2008

By-Laws of the Arizona Sporting Clays Association, Inc. 

ARTICLE I - NAME

The name of the corporation shall be the ARIZONA SPORTING CLAYS ASSOCIATION, INC.  (Hereinafter referred to as "ASCA") and is incorporated pursuant to the provisions of the Arizona Nonprofit Corporation Code.

ARTICLE II - PURPOSE

The purpose of the ASCA shall be as follows:

a.  The promotion, governance and encouragement of organized sporting clay shooting among residents of the State of Arizona;

b.  To increase among Arizona members the knowledge of the safe handling and proper care of firearms, as well as improved shotgun marksmanship.

c. To forward the development of those characteristics of honesty, good fellowship, self-discipline, team play and self-reliance which are essentials of good sportsmanship and the foundation of true patriotism.

d.  The ASCA is dedicated to the development of the sport at all levels of participation.

ARTICLE III - OFFICES

The principal office of the ASCA shall be located at the address of the Secretary-Treasurer.  Other offices for the transaction of business shall be located at such places as the Board of Directors designates. 

ARTICLE IV - OFFICERS

The elected officers of ASCA shall be President, Vice-President, Secretary-Treasurer, and 3 directors to be known as "State-at-Large Directors". 

The terms of office shall be as follows:  President - two years, Vice-President - two years, Secretary-Treasurer - two years, and State-at-Large Directors - two years.

ARTICLE V - DUTIES OF ELECTED OFFICERS

President:

The President shall preside at all Board of Directors` meetings of the ASCA, and is empowered to execute all contracts and legal instruments, and have general charge and supervision of all the affairs of the ASCA and shall be a member of all committees.  If the President is unable to preside, the Vice-President shall preside in his place and if both the President and Vice-President are unable to preside, the Secretary-Treasurer shall preside over any said meeting.

Vice-President:

The Vice-President shall have the responsibility for the general promotion of clay shooting.  He/She shall aid any new group in the organization or any clay shooting club under the auspices of the ASCA and the National Sporting Clays Association (hereinafter referred to as "NSCA").

Secretary-Treasurer:

The Secretary-Treasurer as Secretary shall keep all minutes of all ASCA meetings.  He/She shall collect all dues, issue all notices and shall perform such other duties as the President of the Board of Directors may require.  As Treasurer, he/she shall be the custodian of all monies, trophies, securities and vouchers of the ASCA and shall preserve the receipts of monies paid out.  He/She is authorized to receive all funds due the ASCA and to place such funds in any bank or banks as the Secretary-Treasurer shall desire and is hereby authorized to make routine disbursements in furtherance of the course and scope of the objectives of the ASCA, subject to the ratification and approval of the Board of Directors at their next meeting.  The Secretary-Treasurer shall make no extraordinary disbursements without the express authorization by vote of the ASCA membership at the Annual State Meeting or by order of the Board of Directors.

While an interim accounting of monies received and routine disbursements made is required to be approved at each meeting of the Board of Directors, a detailed report of all monies received and distributed by the Secretary-Treasurer shall be made at the Annual State Meeting.

State-At-Large Directors:

The duties of the State-at-Large Directors shall be to act as a liaison between the membership-at-large and the Board of Directors.

ARTICLE VI - BOARD OF DIRECTORS

The Board of Directors shall consist of the President, Vice-President, Secretary-Treasurer, the current Arizona NSCA delegate(s), three State-at-Large Directors, and one representative of each member club in good standing.  Said representative shall be appointed by the member club.

Each member of the Board of Directors shall be entitled to one vote at all meetings of the Board, the Annual State Meeting and any special meetings.  Vote by proxy shall be according to the provisions of Article XVI herein only.

The Board of Directors shall have general charge of the affairs of the ASCA and may properly assume such other duties as are not specially assigned to or performed by any committees as may, in their judgment, be necessary.

The Board of Directors shall have the authority to conduct investigations or hearings relative to any complaint against any shooter who, or any club which, in the opinion of the Board is guilty of unsportsmanlike conduct, or any prejudicial acts that are detrimental to the best interest of the ASCA and to take such action as the Board deems appropriate.

The Board of Directors shall have full charge of all matters covered in the Constitution and By-Laws, including special meetings, and any and all other business that is reasonably presumed to fall within the powers or duties of the Board.

Any member of the Board of Directors who fails to attend more than two (2) regularly scheduled meetings of the Board may be removed upon a 2/3rds majority vote of the Board in attendance, provided the vote is property noticed as an agenda item to be considered and voted upon at the next meeting, whether regular or special.  Although proxies may be exercised by the members of the Board of Directors, they shall not be considered as a substitute for actual attendance at any meeting.

A vacancy occurring on the Board of Directors may be filled by the affirmative vote of a majority of the Board of Directors, even if there is less than a quorum of the Board of Directors.  The filling of a vacancy on the Board must be properly noticed as an agenda item, before it can be properly considered or voted upon.  The Board of Directors, so chosen, shall hold office until the next annual election of the Board of Directors by the membership-at-large.

ARTICLE VII - CLUB MEMBERSHIP AND RESPONSIBILITIES

(a) Membership:

Any gun club in the State of Arizona, having at least one sporting clays course or NSCA approved five-stand sporting clay range shall be eligible for membership in the ASCA, provided said club is a concurrent member in good standing of the NSCA and shall, at all times, follow the Rules and Regulations of the NSCA.

Upon application, and subsequent vote of approval by the Board of Directors, any club within the State of Arizona may become a member and shall enjoy all privileges of the ASCA.

(b) Responsibilities:

It is the responsibility of any member club to identify to the participants, in advance of registration, whether or not the shoot will be registered with the NSCA and each shooter's score reported.  Any member club holding a registered shoot is required to determine that no shooter participates before showing his or her NSCA card and, if applicable, ASCA membership card, in addition to paying the fees and/or dues as described in Articles IX and X herein.  Any club failing to ascertain that any resident participating in a registered shoot is a current ASCA member may be responsible for the shooter's annual dues, if any, and may be billed by the ASCA. The member club’s obligation described herein does not apply to participants in “Hunters” class that are not members of NSCA.

Each member club hosting a registered shoot shall comply with the Rules and Regulations of the NSCA.  Member clubs not abiding by the NSCA Rules and Regulations shall be subject to Penalties /Suspensions under ASCA and NSCA guidelines.

It shall be the host club's responsibility to forward all monies due to the ASCA to the Secretary-Treasurer within fifteen days following completion of the shoot.  Host clubs not complying with this fifteen (15) day requirement shall be assessed a penalty of $25.00 per month, until paid.

Beyond the fifteen (15) day grace period set forth above, the President of the ASCA shall have the authority to impose a restriction of a club's standing in the ASCA and shall immediately report the member club's non-compliance in writing to the NSCA.  The member club may be prohibited from conducting further registered shoots until said club makes proper payment to the ASCA for all membership fees collected, together with such appropriate fine, if any.

In the event any member club remains in non-compliance for a period of 180 days or has its membership privileges suspended for non-compliance with the payment or reporting requirements of the NSCA or ASCA three times within any five year period, the President of the ASCA shall call for the permanent suspension of the member club's privileges and registration with the ASCA to be voted upon and approved by a 2/3rds majority of a quorum of the Board of Directors of the ASCA.  Any member club, or principal of a member club, shall not be allowed to hold any registered ASCA events or to reapply for membership in the ASCA for a period of at least one calendar year from the date of suspension.  Upon the expiration of one calendar year, the suspended club or its principals may reapply for registration, subject to Board approval.  All requirements for initial membership shall apply.

ARTICLE VIII - INDIVIDUAL MEMBERSHIP

Any resident of the State of Arizona shall be eligible for membership in the ASCA, provided said resident is a current member in good standing with the NSCA and is not restricted from owning or operating a firearm under any state or federal laws.  The term "resident" is defined as a person who has resided in the State of Arizona for not less than the immediately preceding ninety-day period.

Any member in good standing shall have the privilege of discussing or speaking on any subject at any annual or special meeting of the ASCA, provided they notify the Secretary-Treasurer of their request, identifying their name and the topic which they wish to address, at least seventy-two hours prior to an annual or special meeting for proper inclusion on the agenda of the meeting.  Any member in good standing is entitled to one vote on the election of officers at the Annual State Meeting.

ARTICLE IX - ANNUAL DUES

Club Affiliation Dues:

Club affiliation dues, if applicable with the ASCA, shall be made annually.  The annual dues, in an amount to be determined by the Board of Directors, are payable in advance.  Only those clubs which have paid their annual dues shall be considered in good standing.  Payment of annual dues shall be made to the Secretary-Treasurer and are due and payable by December 31st of the preceding year for which registration is requested.

To be a member in good standing with ASCA, each member club must also be a member in good standing with the NSCA.  All NSCA fees or dues are payable by the member club directly to the NSCA.

Individual Membership Dues:

The ASCA reserves the right to assess dues to its members on an annual basis and/or may assess dues through the use of a fee as described in ARTICLE X below, to be collected at each registered shoot by the host club, to be forwarded according to the provisions of ARTICLE VII (b) above.

Annual dues, if any, are payable in advance and only those residents who have paid their annual dues shall be considered in good standing.  Payment of annual dues shall be made to the Secretary-Treasurer and are due and payable prior to registration of targets for target year.

ARTICLE X - FEES

Each registered shooter shall be charged a State fee of two cents ($.02) per target for registration of targets with the ASCA.  The aforementioned fee is in addition to any applicable NSCA fees charged.  The host club shall comply with the remittance provisions of ARTICLE VII (b) above.

ARTICLE XI - ANNUAL STATE TOURNAMENT

The Annual State Tournament will be awarded by the ASCA Board of Directors according to the criteria set for the upcoming year.  Member clubs interested in hosting the State Shoot shall be required to submit an Annual State Shoot Proposal/Bid outlining the costs, services, accommodations, prizes and other pertinent information for the Board's review and consideration.  Any Proposal/Bid must be received by the Secretary-Treasurer of the ASCA at least ten (10) days prior to the Annual State Shoot meeting. 

Any member club in good standing in the State of Arizona that has ten or more sporting clays stations and has been registered with the NSCA for at least one year prior to the Annual State Meeting and had two or more registered shoots may submit its proposal to the ASCA Board of Directors for consideration.  To be chosen, a host club must clearly identify its ability to promote sporting clays to the members of the ASCA and advance the purposes and values of the ASCA and NSCA.

In the event the club scheduled to host the Annual State Tournament elects not to hold the tournament or otherwise cannot fulfill the obligations set forth in its proposal, the alternate club shall be granted the right of first refusal to hold the Annual State Tournament.

ARTICLE XII - TOURNAMENT RULES

The latest revised rules of the NSCA shall govern all tournaments sanctioned by the ASCA.

ARTICLE XIII - TOURNAMENT SCHEDULING

Any member club desiring to register a tournament (s) with the NSCA shall make its application through the Secretary-Treasurer of the ASCA in order that the date of said tournament (s) may be approved by the Board of Directors and the records of the ASCA be kept current.  Shoot dates will be selected and awarded at the Annual State Meeting or at an alternate date designated by the Board.

If a club chooses a shoot date and then cancels that shoot, notification to the ASCA and the NSCA is required.  It is the sole responsibility of the host club to notify shooters that the tournament has been canceled.

ARTICLE XIV - ANNUAL AND SPECIAL MEETINGS

The Annual State Meeting of the ASCA shall be held during the Annual State Tournament.  Notice of the Annual State Meeting shall be printed in the Annual State Championship Program.

Special meetings of the ASCA may be called at any time by the President, upon written request directed to the President by any two elected officers or directors of ASCA, or by written request directed to the President by any three member clubs in good standing.  Notice of any special meeting and the purpose thereof, shall be sent out by the President or Secretary-Treasurer of the ASCA to the representative of each member club in good standing at the club's last known mailing address at least ten days prior to the scheduled date for the meeting.  If mailed, such notice shall be considered to be delivered when deposited in the United States Postal Service, addressed to the member club at its last known address, with the correct amount of first class postage on it.  No business shall be transacted at such meeting except as specified in the notice. 

ARTICLE XV - QUORUM

A quorum for the transaction of business at any regular or special meeting of the Board of Directors shall be a majority of the officers and directors then serving the ASCA, either in person or by proxy.  A quorum for the transaction of business requiring the vote of the membership shall be a simple majority of those members present at any such meeting called for that purpose.

ARTICLE XVI - VOTING BY PROXY

Any member of the Board of Directors may be represented by written proxy in the event he/she is unable to attend any regular or called meeting.  The ASCA President may secure a vote on any resolution pertaining to ASCA business, except amendments to the Constitution and By-Laws, by sending a registered letter ballot on the subject to be voted upon.  The vote on such matters shall be counted within ten days after the date such letter ballot has been mailed.  At such time, all Board of Directors shall be notified of the results of any such vote.

ARTICLE XVII - AMENDMENTS TO THE CONSTITUTION AND BY-LAWS

The Articles of Incorporation and By-Laws may be amended as follows:

Proposed amendment(s) shall be submitted to the Secretary-Treasurer of the ASCA at least thirty days prior to the Annual State Meeting.  The Secretary-Treasurer of the ASCA shall then notify each member of the Board of Directors at least ten (10) days prior to the meeting, stating exactly what amendment(s) in the Articles of Incorporation and/or By-Laws is contemplated.  The proposed amendment(s) will be presented to the membership who is in attendance at the Annual State Meeting and a majority vote will govern the decision to pass or defeat the proposed amendment(s).

ARTICLE XVIII - ORDER OF BUSINESS

The order of business at all meetings shall be as follows:

1.  Roll Call and seating of Board Members

2.  Reading of Minutes (at the Annual State Meeting reading of the previous Annual Meeting shall be read.)

3.  Public Forum (limited to 15 minutes)

4.  Reports of Officers

5.  Reports of Committees

6.  Amendments to the Constitution and By-Laws

7.  Unfinished business

8.  Election of Officers (Annual State Meeting only)

9.  Awarding next Annual State Tournament

10.  New business

11.  Adjournment

ARTICLE XIX - REFEREES

The ASCA will follow the guidelines and requirements of the NSCA regarding the use of referees.

ARTICLE XX - SHOOT PARTICIPATION

Any Shooter in good standing with the NSCA and, if applicable, the ASCA and not in violation of ASCA or NSCA rules or regulations or any state or federal laws as described in Article VIII herein shall be allowed to come upon the grounds of any member club holding a registered open shoot and participate in the shoot, if he/she so desires.  Any member club finding it necessary to deviate from this Article of the By-Laws shall obtain written permission, in advance, from the President of the ASCA.

ARTICLE XXI - PENALTIES / SUSPENSIONS

In addition to the Suspension provisions set forth in Article VII (b) above, the ASCA adopts and incorporates the Penalties /Suspension provisions of the NSCA Rules and Regulations, both current and as amended from time to time by the NSCA.